How to Connect a Scanner to a Windows Computer

Contents

  1. How to add a scanner to a computer locally
  2. How to add a network scanner to a Windows 10 computer
  3. How to Use a Scanner in Windows 10
  4. How to scan a document in Windows 10
  5. How to scan a photo in Windows 10

Scanners can be a very useful piece of equipment in several scenarios. Many businesses and offices would grind to a halt without the ability to scan documents into their systems. Using a scanner to upload documents to be transmitted electronically eliminates the need to physically send them to a recipient. This can save an organization a lot of time and money. It also helps minimize storage concerns as file cabinets full of documents can be scanned onto digital media which takes up a fraction of the space to store.

In order to use this valuable peripheral device, you need to know how to connect a scanner to your PC. We intend to show you a few different ways of adding a scanner to a Windows 10 machine. Armed with this knowledge you will be able to connect a scanner to your computer in just about any situation to take full advantage of its functionality.

How to add a scanner to
a computer locally


You may need to attach a scanner directly to your computer when the device is physically present. This is the simplest way of allowing your machine to use the peripheral device.

An essential component that your computer must have to connect to the scanner is an interface that is compatible with the connectivity provided by the device. The majority of scanners you will find on the market today make use of a USB connector, while some older models may use a serial connection. You need to ensure that your computer has a port for you to plug the scanner into or use hardware or software to convert the signal to a usable form.

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Assuming that you have a scanner that can be attached to your machine through one of its interfaces, follow these steps to connect it.

Plug the device’s USB cable into an open USB port on your computer and turn on the scanner.

Select the Start button, then Settings → Devices → Printers & scanners.

Choose Add a printer or scanner and allow Windows to find nearby and attached devices. Select the one you want to use and click on Add device.

How to add a network scanner to a Windows 10 computer


In many cases, you will not be able to directly attach the scanner to your machine. The procedure to add scanning functionality to your computer is similar to connecting locally. There is the added requirement of ensuring network connectivity between your computer and the scanner.

Add scanner windows

Here’s how to set up scanner to computer communication over a network. This can be accomplished with a scanner that is cabled into a network or one that uses wireless connectivity. Follow these simple steps:

Click the Start button, then Settings → Devices → Printers & scanners. Select Add a printer or scanner.

Wait for Windows to find available scanners. Choose the scanner that you want to use and click on Add device.

How to Use a Scanner in Windows 10


Once you have successfully connected either a local or network scanner to your Windows machine, you can begin to use its functionality. Here is an overview of how to scan in Windows 10 with an emphasis on documents and photos, which are the items most likely to be scanned by most users.

If you plan on using a scanner with your Windows 10 machine, you should download the Windows Scan app from the Microsoft Store. After that is completed, you can follow these steps to scan your photos or documents.

How to scan a document in
Windows 10


Turn on the scanner. Type Windows Scan in the search box and select Scan from the results. Place the document to be scanned face down on the scanner’s flatbed and close the cover or use the document feeder if there is one available.

How to scan in windows

On the Scan page, make the following choices:

  • Select the scanner to use under the Scanner options.
  • Choose the Source from which you will be scanning.
  • Select the File Type that will be used to save the document.
  • Click Show more to see the Save file to options.
  • Under Save file to, choose the location where the file will be saved.

Select Scan to perform the scanning operation.

When the scan completes you can View the results and make edits, or Close it to save the document to your chosen location.

How to scan a photo in Windows 10


To scan a photo use the same procedure as when scanning a document. The main difference will be in the file type you select for the scanned item.

Now you know how to connect a scanner to your Windows 10 computer and use it to scan photos and documents. You can start scanning in all of those old physical photos and start storing them digitally so they can be shared more easily. Have fun!

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