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How to Connect a Scanner to a Windows Computer

Last updated Jan 15, 2021

It's hard to believe that any modern office can function perfectly without a scanner. For real, just imagine being unable to digitize your documentation and thus having to stump up for the old-school mailing with manila envelopes and whatnot, pile up endless paper-folders, and spend your working hours jammed up in-between file cabinets. Luckily, that's all in the past now.

From this article, you’ll find out how to add a scanner to Windows 10 in several different ways and learn some more about its optimal configuration and use. We very much hope to answer all the questions you might have about scanning on Windows 10.

How to add a scanner to a computer locally

First, let's talk about the simplest option. How to connect a scanner to a PC when both devices are in the same room? All you have to do in this case is use a cable that normally comes with a scanner. A clear majority of up-to-date scanners have a USB interface, however, COM-based peripherals have never gone out of favor. And that's where we run into a bit of a problem as modern PCs hardly ever have a serial port. This means that you’re going to need some sort of converter, either a software or a hardware one.

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So, here’s what you need to do to add a scanner to a Windows 10 machine, provided that you have a cable, and the distance isn’t long enough to get in the way:

  1. Connect one USB plug of the cable to your scanner and the other to any free USB connector on your PC;
  2. Turn the scanner on;
  3. On your PC, open the Start menu and select Settings;
  4. Click on the Devices, then go to Printers & scanners;
  5. Click on Add a printer or scanner;
  6. Select your scanner from all the available devices, then click Add device.

Setting up a network scanner on Windows 10 machine

And here’s how to deal with the situation when you need to scan from a printer to a computer in Windows 10 but the scanner is nowhere near your PC, so you can’t just physically hook them up with a cable. Well, technically speaking, setting up a scanner through the network won’t be that different from doing it locally. Except that you’ll need to take care that both your machine and the scanner have a steady network link.

add scanner windows 10

On Windows 10 to add a network scanner you’ll need to do the following:

  1. Click Start and pick Settings on the menu;
  2. Go to Devices, then to Printers & scanners;
  3. Click on Add a printer or scanner;
  4. Click on your scanner to select it, then click on Add device.

These steps will work fine for both wired and wireless scanners.

How to scan in Win 10

Now that you have a way to add a scanner to Windows 10, let’s move to our main question. And that, of course, would be this one: how do I scan with Windows 10?

So the next important thing you need to be aware of is that you can’t scan a computer in Windows 10 unless you install Windows Scan. It’s an app available at the Microsoft Store, so go on and download it from there.

Windows 10: how to scan a document

Now that you have a way to add a scanner to Windows 10, let’s move to our main question. And that, of course, would be this one: how do I scan with Windows 10?

So the next important thing you need to be aware of is that you can’t scan a computer in Windows 10 unless you install Windows Scan. It’s an app available at the Microsoft Store, so go on and download it from there.

  1. First off, flip your scanner on.
  2. Use the search box to find the Windows Scan.
  3. Click on Scan in the search results to open the Scan page.
  4. Put a document on the flatbed of the scanner and close the lid (or place it to the document feeder, if that’s what your scanner has). setting up a scanner
  5. Select your scanner in the Scanning options of a Scan page.
  6. Choose the Source you’re going to scan from.
  7. Pick the file extension for the scanned document.
  8. Choose the destination folder for the scanned document (click Show more to see all of the options).
  9. Click Scan.
  10. Click View to see if the scanning result is satisfactory.
  11. Edit the result file if needed, then save it to the destination folder.

And, in case you’re wondering how to scan a photo in Windows 10, the answer is: in exactly the same way with the only distinction in file extensions.

There you are. Now you can easily install a scanner on Windows 10 and make the best out of its performance potential. So, what do you say to translate your new knowledge into action? Say, finally getting around to digitize your family photo archives for easier sharing and more convenient storage. Have fun and may good success attend you!

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