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What is Truck Fleet Management
Olga Weis Olga Weis Last updated Nov 1, 2022

What is Truck Fleet Management

Companies that own trucks quickly learn that they are challenging to manage. They are expensive vehicles that require maintenance and oversight. This can become difficult, especially when a fleet of trucks is involved. Many businesses employ a fleet management company to manage their truck fleets.

Truck Fleet Management

Truck fleet managers rely on logistical experts to facilitate the management of a company’s vehicles. The goal is to maintain maximum efficiency and to keep the vehicles in optimal condition. In addition to dispatching trucks and drivers effectively, managers need to consider factors like safety and customer satisfaction. There are a lot of moving parts involved in managing a truck fleet that can make it virtually impossible to perform successfully using manual methods.

Truck fleet management software provides managers with multiple tools to help minimize the complexity of managing vehicles. With a truck fleet management solution, many manual tasks can be automated and additional functionality can be used to address various aspects of the business.

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Tools can assist with scheduling vehicle maintenance, tracking trucks in the field, identifying the most efficient routes, and generating real-time reports. In today’s competitive business landscape, businesses need the advantages that come with a reliable truck fleet management system.

How to improve Truck Fleet Management

Technology has made it easier to manage a company’s fleet of trucks. These technological improvements affect all types of truck fleets, from small delivery vans to heavy-duty construction vehicles. Following are some of the ways technology is changing the way truck fleets are managed.

Trucks with built-in telematics

Companies that wished to track their trucks traditionally had to have each one equipped with GPS tracking hardware after they were purchased. This often ended up as a scheduling nightmare and resulted in additional expenses and excessive downtime when vehicles were serviced.

Built-in telematics eliminates the hassle of outfitting trucks with tracking equipment. Companies such as Ford, Volvo, and Mack produce trucks with tracking hardware already installed. Activating an online account is all that’s needed to track the vehicles.

Streamlining regulatory compliance

Drivers are required to keep track of their hours of service (HOS) as well as other information contained in a driver vehicle inspection report (DVIR). It can be difficult for busy drivers to keep up with this paperwork, which can expose a company to regulatory noncompliance and potential penalties. Submitting incorrect information is one of the most common reasons for noncompliance.

Modern truck fleet management solutions enable the necessary forms to be filled out electronically. Data can be automatically uploaded from the trucks, making it easier for companies to achieve compliance with governmental and industry regulations. The transmitted data also enables managers to schedule preventative maintenance to keep the fleet moving.

Detailed trailer tracking

Trailers can be equipped with battery-powered GPS trackers that monitor the unit’s location, movement, and if the doors are open. The ability to monitor trailers around the clock improves security and provides enhanced visibility into a company’s assets. Drivers can quickly be dispatched to move specific trailers to optimize fleet efficiency.

Maximizing uptime

Fleet managers have access to detailed vehicle diagnostics regarding the performance and mechanical status of their trucks. Effective fleet truck management allows companies to identify performance problems or preventative maintenance opportunities that reduce downtime and maximize the value of their vehicles.

Supporting the BYOD movement

Employees in all types of businesses are enjoying the freedom of the bring your own device (BYOD) movement. Truck drivers can use their personal Android or iOS devices to connect with truck fleet management software. The company enjoys lower hardware costs while drivers can use familiar devices to minimize training and increase employee adoption of the management system.

Geofencing to verify and streamline deliveries

Geofencing employs GPS tracking to create a virtual perimeter around a designated location. Implementing geofencing enables a company to detect vehicles and employees entering or leaving the specified area. Security is enhanced by the ability to immediately identify unauthorized vehicle movement.

Geofencing can be used to automate a variety of tasks such as delivery confirmation, reducing paperwork and resulting in increased fleet efficiency. Billing can be initiated after delivery confirmation and drivers can be dispatched promptly.

The Best Truck Fleet Management Software

Truck fleet management services are necessary for companies struggling to succeed in competitive industries that employ trucks. The traditional manual processes are no longer sufficient to compete with more technologically advanced companies. It’s time for businesses to embrace automated truck fleet management software or risk being left behind.

Previously we talked about the best fleet management software. The following are some of the best truck fleet management software solutions on the market that can help businesses maximize the value of their company vehicles.

Momentum IoT

Momentum IoT is a truck fleet management solution that focuses on the use of mobile devices and Internet of Things (IoT) in automotive technology. The platform features transparent pricing plans and can be evaluated with no upfront costs. Momentum IoT employs durable tracking devices and the software runs on any type of mobile device. It’s a cost-effective solution that provides customers with exceptional value.


Fleetio has been on the market since 2011 with truck fleet management software that provides resource monitoring and helps with regulatory compliance. It has an impressive set of features that have made it one of the best choices for a fleet management solution. The software can be run on Android or iOS mobile devices or from a web browser. It’s a popular solution that averages 4.4 stars on the various app stores.

Rhino Fleet Tracking

This truck fleet management solution offers simple pricing plans and provides excellent customer support. The tool supplies tracking devices that are already activated, eliminating a setup step and saving time for end-users. Mobile apps are available for Android and iOS devices. Customers can select seasonal pricing plans to address fluctuating needs. A one-time fee is required for tracking devices which are then billed monthly. Rhino Fleet Tracking is an excellent choice for small fleets.


Samsara is a popular truck fleet management solution used by thousands of customers. It works well with large fleets due to a comprehensive feature set, connected driver functionality, and dedicated apps for drivers and managers. It’s a comprehensive tool that can track hours of service, produce DVIRs, and help improve fleet safety. Samsara is designed to be compliant with industry regulations like the International Fuel Tax Agreement (IFTA). The separate iOS and Android apps for drivers and managers make it easy for everyone in the fleet to use it productively.

TruckingOffice’s Truck Management Software (TMS)

This cloud-based truck fleet management software provides tracking details about company vehicles from any device capable of accessing the Internet. The tool is focused on enabling companies to obtain the information required for accurate IFTA tax filing and offers additional basic financial reporting. TMS does not provide some of the more advanced reporting capabilities of competing solutions.


Frontline Software Technology produces this comprehensive truck fleet management system. The tool covers all aspects of fleet management in a single interface, giving managers access to information on fuel usage, mileage, inventory, drivers, and vehicle location and status. Q7 was built as a unified solution and does not require customers to add modules to achieve advanced functionality. Its accounting capabilities integrate with the tool’s other features for a seamless fleet management experience.

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