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The Best Fleet Management Software: Top 11 Solutions for Any Budget

Businesses have multiple reasons to monitor and track their vehicles and drivers. Efficient fleet management can save money, aid productivity, and enhance customer satisfaction. We are going to look at our top choices for fleet management systems that fit any budget.


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The Best Fleet Management Software: Top 11 Solutions for Any Budget
Olga Weis Olga Weis Last updated Mar 28, 2023

What is the Best Fleet Management Software?

Managing multiple vehicles and drivers is a daunting manual task that can be made much easier and more effective with a computerized fleet management system. Many fleet management software tools are available as the market for this type of solution continues to grow. There are paid and free solutions that fit the budget of any company interested in maximizing the efficiency of its vehicle fleet. Here is a brief look at what we consider to be the best paid fleet management software.

Paid fleet management solutions comparison

Fleet Management Tool
Fleetio Scalability for easy expansion
Fair pricing
Mobile app for tracking driver activity
Interface can be difficult for novice users
Basic reporting with no visualizations
Teltrac Navman Diagnostic devices for detailed vehicle tracking
Advanced compliance features
Integration with dash cam video
Vague and potentially expensive pricing
Reports lack visualizations
Non-intuitive user interface
Samsara Accurate tracking and alerting for proactive maintenance
Comprehensive set of fleet management tools
Fast and simple setup process
Unresponsive technical support for some users
Difficult for first-time users to locate features
Avrios Easy-to-use tool with extensive features
Workflow management capabilities
No vehicle tracking
Data entry can be difficult
Chevin FleetWave Automatic synchronization of NHSTA data
Wide variety of available reports
Functional feature set
No map functionality
Challenging to customize
Complicated pricing structure
AUTOsist Configurable for tracking multiple vehicle types
Flexible pricing plans
Quickly loading pages
May be expensive for large fleets
No map view of vehicles
Lacks some visualization capabilities
Onfleet Advanced reporting features
Easy to install and use
Specializes in efficient last-mile deliveries
Unique pricing structure
Challenging user interface
No detailed vehicle information tracking
Lytx DriveCam Enterprise Easy to use
Driver activity monitoring and storage via video
Advanced tracking capability
No cost-control features
Unclear pricing details


Fleetio offers users a software package that helps manage all aspects of a vehicle fleet. It provides a tremendous amount of data which can be intimidating to new users. Fortunately, the software makes it easy to access the data and use it productively to improve fleet efficiency and performance.

icon pros Pros:

  • Scalability makes it easy to add drivers, vehicles, or other data to the tool.
  • The software is fairly priced.
  • A mobile app can track driver activity.

icon cons Cons:

  • The interface can be difficult to navigate for novice users.
  • Reporting is basic and lacks visualizations.

Teltrac Navman

Teltrac Navman is a powerful fleet management tool that provides all of the functionality companies need. It can be an expensive solution as many of its features come at an extra cost.

icon pros Pros:

  • The solution includes diagnostic devices that provide detailed vehicle tracking.
  • The tool makes advanced compliance features available.
  • The software integrates with dash cam video.

icon cons Cons:

  • The software’s vague pricing and cost may make it too expensive for some companies.
  • Reports do not provide the same level of visualizations as competing products.
  • The user interface is not particularly intuitive.


Samsara is cloud-based fleet management software that is designed to address the needs of small and medium-sized businesses. Fleet managers can improve operations, enhance the customer experience, and increase ROI with Samsara. The tool includes AI-powered dash cams, vehicle visibility, equipment monitoring, advanced alerting, and information to help maintain regulatory compliance. Fleets can operate more efficiently and safely with the tools available with Samsara.

icon pros Pros:

  • The tool provides accurate tracking and alerting that can be used for route analytics and to identify opportunities for proactive maintenance.
  • Samsara offers users a comprehensive set of fleet management tools.
  • Setting up the software is a fast and simple process.

icon cons Cons:

  • Some users report unresponsive technical support.
  • First-time users may find it difficult to use the tool and locate its features.


Avrios is a tool designed to handle all of the administrative aspects of fleet management. It provides advanced reporting and can manage regulatory compliance requirements. The tool does not perform vehicle tracking.

icon pros Pros:

  • It’s an easy-to-use tool with an extensive set of features.
  • The software includes workflow management capabilities.

icon cons Cons:

  • Vehicle tracking is not available in the software.
  • It can be difficult to enter data into the tool.

Chevin FleetWave

Chevin FleetWave provides managers with all the tools they need to manage and understand the conditions of their fleet vehicles. While the tool offers a standard array of features, it can be hard to determine how much it will cost a business to implement.

icon pros Pros:

  • The tool automatically synchronizes NHSTA data.
  • A wide variety of reports are available with this software.
  • The solution has a functional set of features.

icon cons Cons:

  • No map functionality is provided.
  • It can be challenging to customize the software.
  • The tool has a complicated pricing structure.


AUTOsist is a competitively-priced fleet management system that provides most of the features managers need. It’s an easy to use solution that lacks some of the visualization capabilities of other systems.

icon pros Pros:

  • The tool can be configured to track multiple types of vehicles.
  • The company offers flexible pricing plans.
  • The software features quickly loading pages.

icon cons Cons:

  • Large fleets may find the solution to be expensive.
  • The tool does not provide a map view of vehicles.


Onfleet is an easy-to-use fleet management solution that provides advanced reporting features. It specializes in ensuring efficient last-mile deliveries.

icon pros Pros:

  • A modern user interface is provided.
  • The tool furnishes an impressive range of reports.
  • It’s easy to install and use.

icon cons Cons:

  • The software has a unique pricing structure.
  • The user interface can be challenging to read.
  • Detailed vehicle information is not tracked by the software.

Lytx DriveCam Enterprise

This fleet management tool is focused on improving fleet safety. Lytx DriveCam Enterprise does not have the extensive feature set of other competing software solutions.

icon pros Pros:

  • The software is easy to use.
  • Driver activity is monitored and stored via video.
  • The tool provides advanced tracking capability.

icon cons Cons:

  • The tool doesn’t provide cost-control features.
  • It can be difficult to obtain clear pricing details.
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The Best Free and Open Source Fleet Management Software

Companies that don’t want to commit to a substantial investment in fleet management software have several options available to them. The following solutions offer free versions with limited capabilities that may provide enough functionality for some businesses. These tools can be upgraded to paid versions that offer enhanced capabilities.

Comparison chart of TOP-3 open source fleet management software

GPS Tracking checked checked checked
Expense Management checked checked checked
Route Optimization checked checked checked
Automated Mileage Tracking checked checked checked
Mobile App Yes (iOS and Android) checked Yes (iOS and Android)
Implementation Cloud-based Cloud or On-premises Cloud-based
Customer Support Phone, Email, Help Desk Phone, Email, Help Desk Phone, Email, Help Desk, Knowledge Center
Free Version 30 automatic trips/month, unlimited receipt uploads Unlimited shipment tracking Community edition with all features
Paid Version Starts at $5/month, includes unlimited trips and financial management Enhanced features available through vendor's website Additional integrations starting at $4/app and premium help with implementation


Everlance is a fleet management solution suitable for small and large companies. Its set of features includes GPS tracking, expense management, route optimization, and automated mileage tracking. Drivers can use the software’s iOS and Android mobile apps to enter data while in the field.

Everlance offers a cloud-based implementation and provides customer support by phone, email, and an online help desk. Frequent trips can be automatically optimized by fleet managers. Reports furnish information on driving time, hours worked, location, and fuel usage to assist in effective fleet scheduling.

  • The free version of Everlance includes 30 automatic trips per month and unlimited receipt uploads.
  • Paid versions of the tool begin at $5 per month and include unlimited trips and financial management features.
Fleet Management System

Kuebix TMS

Kuebix TMS is a software package that lets fleet managers keep track of and efficiently dispatch their vehicles. Features include routing, shipping, and carrier management. Reporting capabilities allow managers to evaluate and optimize fleet performance.

Real-time carrier updates are used to trace and track shipments. Visibility is provided for every vehicle and driver in the field. Efficient routing improves customer service and reduces wear on drivers. The software can be implemented on-premises or in the cloud. Kuebix offers phone and email support and a help desk.

  • The free version of the tool supports tracking an unlimited number of shipments.
  • A paid version with enhanced features can be obtained through the vendor’s website.

Odoo Fleet Management

Odoo is an open-source software solution that addresses the needs of multiple industries. It provides many of the features required by fleet managers. These features include GPS tracking that records vehicle location and movement. Dispatches can be managed and the tool saves service records and details of all fleet vehicles.

The open source nature of the tool makes it extremely customizable. Cloud based fleet management is available for all customers, with on-premises implementation reserved for paid users. Odoo offers mobile apps for Android and iOS devices for driver use. The company provides email and 24/7 phone support and furnishes a knowledge center for self-service assistance.

  • The free Community edition of the tool includes all of the software’s features.
  • Users can opt for additional integrations that begin at $4 per app and can obtain premium help with implementation.

What is Fleet Management Software?

Fleet management software is a comprehensive solution constructed of computer programs that perform various functions to facilitate tracking and monitoring an organization’s vehicles and drivers. It provides fleet managers with visibility into vehicle location and movement. Fleet management tools also provide information about fuel usage, driver performance, and traffic data for more efficient routing.

A fleet management system can track vehicle location, monitor driver activity, and track the status of mechanical components. Companies can use their vehicles more productively, save money, and maintain regulatory compliance through the use of fleet management software.

Companies can enjoy many benefits from the use of fleet management software. The tools furnish real-time information regarding the location and performance of vehicles and drivers. Safety can be improved by identifying drivers that exhibit dangerous driving patterns and providing them with additional training. This data can be presented to decision-makers in easily understood formats and used to improve the fleet’s efficiency.

Fleet Management System Benefits

Fleet management systems provide managers with the visibility they need to improve the efficient use of a company’s vehicles and comply with industry or governmental standards. Fleet management benefits include enhancing safety, identifying opportunities for preventive maintenance, and dispatching vehicles more efficiently. Other benefits of fleet management software include the ability to implement proactive maintenance initiatives based on the analysis of data generated by the tool.

The use of mobile apps lets companies identify and address issues before they become major problems. Compliance with regulatory standards concerning issues like hours of service and fuel taxes is also facilitated by fleet management software.

Following are some of the major benefits companies can enjoy through the use of a fleet management solution.

Automating manual tasks

A fleet manager needs to perform many repetitive manual tasks to maintain control over a company’s vehicles. Automating these tasks lessens administrative requirements and enables managers to focus more on business growth and exploiting new opportunities. Fleet management systems can help automate many processes including:

  • Locating vehicles and supplementary equipment in real-time;
  • Consolidating information such as invoices, delivery details, and fuel receipts for easy access;
  • Tracking driver hours of service (HOS) to ensure they are complying with government regulations;
  • Providing status updates and estimated arrival times.
Fleet Management System benefits

Enhancing fleet safety

Accidents are a major risk for businesses operating a fleet of vehicles. The financial costs of an accident can be significant and grow rapidly if injuries are involved. A company’s reputation can suffer due to a poor safety record, driving potential customers to alternative providers.

Drivers who consistently engage in dangerous or aggressive driving often negatively impact how customers view a company. Fleet management systems can help minimize these problems and enhance safety in several ways that include:

  • Identifying drivers who perform well and those that do not;
  • Monitoring driver history to ensure they have the necessary level of training;
  • Developing a program to provide additional training to address dangerous driving;
  • Using onboard dash cam footage as evidence to protect the business in the event of an accident.

Increasing company profitability

A fleet management system can help increase profitability in a variety of ways. The cost-saving benefits of the system include:

  • More efficient use of vehicle resources to capitalize on all business opportunities;
  • Reducing the costs of accidents and driver fines for speeding or dangerous driving;
  • Performing preventative maintenance to keep vehicles on the road and earning money for the company;
  • Eliminating fines for non-compliance with regulations.

Improving customer service and satisfaction

Maintaining high levels of customer service and satisfaction is essential to the success of any business in a competitive market. It’s always less expensive to keep a current customer than to attract a new one, so it’s wise to focus on providing the best service possible. Fleet management systems can significantly contribute to customer satisfaction in several ways including:

  • Ensuring on-time deliveries by optimizing routes and monitoring vehicle progress;
  • Providing real-time tracking information to customers so they know when a company’s vehicle will arrive at their location.

Types of Fleet Management Services

Companies operating in many different market sectors rely on fleet management services to run their businesses effectively. When you receive a package, have fuel delivered to your home, or have a repairman visit to fix a broken washing machine, fleet management software is usually involved.

Businesses can implement a fleet management solution themselves or use a third-party vendor to supply the necessary services. Companies offering fleet management solutions offer a wide range of services that can include:

  • Supply chain management support;
  • Vehicle leasing and acquisition to address fluctuating business requirements;
  • Fuel management to minimize costs with more efficient routing;
  • Maintenance services that can identify areas where preventative measures can be taken to avoid vehicle outages;
  • Compliance assistance to meet government regulations;
  • Prompt responses to accidents and collisions;
  • Programs to improve driver safety.


Fleet management software employs multiple technologies and hardware components to collect data on vehicles and drivers. Global Positioning System (GPS) technology is used to track vehicles and report on their location in real time. Dashboard cameras may be used to provide details on driver activity and provide footage to adjudicate accidents. Systems can also gather and store information on mileage and fuel consumption for later analysis, and help in remote vehicle diagnostics.

The data is sent to a cloud-based software program using cellular technology where it is processed. The tools deliver analysis and provide reports that managers can use to improve fleet efficiency and performance.
Choosing the best fleet management system is an important decision that needs to consider several factors. The best fleet management software companies offer businesses the tools they need to maximize the use of their vehicles and drivers.

Simplicity - A good fleet management system is easy to use and provides an intuitive interface that makes its features available to new users.

Data management and analytics - Fleet maintenance management system best practices include using managing data resources and using them to provide insightful analysis. Look for a system that offers analytics and uses vehicle information to assist managers and decision-makers maximize fleet operations.

Software integrations - An effective fleet management system should provide integrations with other software tools so its data can be used productively by the organization.

Mobile apps for drivers - The best truck fleet management systems should provide a mobile app so drivers can always access the information they need. Mobile apps assist in managing schedules, a driver’s hours of service, and can be used to verify deliveries.
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